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How & When to Send Destination Wedding Invitations

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How & When to Send Destination Wedding Invitations

The preparations for a destination wedding can be quite different from the usual. This type of marriage needs intense planning to avoid missing the critical details, from choosing the perfect venue, reception, theme, guests and in sending the invites.

Getting the correct timing and ways to send invites for a destination wedding is crucial. You have to be meticulous and on point in doing it. You don’t want to miss out on any beloved guests and give them ample time to prepare for your big day.

With the amount of things to do, it is essential to keep them organized and laid out. So, here are 5 essential steps to follow in sending destination wedding invites:

By Kavonda L. Rogers

Establish Your Personal Website

Creating a personal website is helpful in terms of communication. Establish a personal website where you can update your guests regarding important dates, locations, dress codes, and other essential details. 

A personal website makes communication a lot easier and faster. Ensure that you make this as soon as you finalize the wedding date and destination. This will give your guests time to prepare and clear out their schedule for your wedding day.

Related: Perfect Destination Wedding Invites

Send Your Save The Date Cards

When you decide to have a destination wedding, months or a year before the big day, you should have already sent your Save the Date cards. This is the point where your final date, location, and guests are all laid out. You can utilize your website to save the date or opt for the traditional mailing of save the date cards to your guests. 

Save the date cards should be informative. Opt for a fresh and straightforward design that would not contrast with your overall wedding theme. Include all the important details like the wedding date, location, and the URL of your website. 

Related: How to Choose a Destination Wedding Planner

Provide Constant Updates On Your Website

Update your website from time to time to keep your guests in check with changes in the essential details. This will also signify that your website is active and that your guests can rely on it for communication.

Send The Formal Invitation

The fourth step is sending your formal and in paper wedding invitation. By this time, guests already have a solid foundation for your wedding details from the website and save the date cards. Invitations should be sent 2-3 months before your wedding.

Your formal wedding invitation is a symbol of your warm invite to your chosen guests. Make sure to transmit the feeling of love and connection through your invitations. The overall design and layout will speak volumes to those who will receive it. Incorporate your theme and fresh colors that will take part in the unification of your love. 

Set Your RSVP Deadline

It is vital to set the deadline beforehand of your RSVP to confirm the total guests that will be attending. Align the period that would not overlap any important dates in your preparation. The deadline for an RSVP depends on the corresponding deadlines of other matters in your preparations.

Ensure to give a good 4-6 week time for guests to decide. The layout for your RSVP is also essential. It should have straightforward queries and answers you need from your guests. Have it simple and can be included in your formal wedding invitation.

Committing to someone for better and for worse is life-changing. You do not want your special day to have an epic turn of events, especially if it is a destination wedding. Following the provided steps, you are guaranteed to be a step closer to your dream wedding.

Destination wedding invites are a part of the whole conceptualizing and actualization process of your big day. It is a reflection of your dedication and the effort you put in to achieve the best. Show your guest how your wedding means to you through your invites. With the help of the great artists from minted, your wedding invites are guaranteed to be as beautiful as the love you share with your partner.

I’m Kavonda L. Rogers and I’m a Certified Travel Agent who specializes in Destination Weddings, Honeymoons and Group Travel in Mexico, Hawaii and the Caribbean.

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8 Reasons To Say Yes To A Destination Wedding

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8 Reasons To Say Yes To A Destination Wedding

There is something unique and wondrous about celebrating the union of love in a foreign place. A destination wedding will answer your call for uniqueness and adventure on your special day. Share the fun and love together with your guests and partner with the various activities your chosen destination offers.

The sky’s the limit for all the things and sceneries you can witness, making your special day one for the books. If you are still looking for reasons why you should opt for a destination wedding, then we have laid it out for you.

Here are 8 reasons why you should say yes to a destination wedding:

By Kavonda L. Rogers

Escape The Ordinary

A breath of fresh air, new sights and uniqueness are some of the many things a destination wedding will bring you. Give your relationship a treat and experience a ceremony that you will remember for the rest of your lives as a couple.

Go out of your comfort zone, and you will see the exciting things a different place will give you. A wedding is a once in a lifetime experience that should be exceptional, and this is your chance to do that when you decide to opt for a destination wedding.

Related: How to Choose a Destination Wedding Planner

Get Away From The Hustle and Bustle Of The City

The hustle and bustle of the city can be quite exhausting. Taking the time to celebrate your special day in a place where there is peace and serenity will be worth it. Explore sites that offer the breath of fresh air you need that lacks in your highly urbanized home.

Realize the value of privacy

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Having your wedding in an unfamiliar place where you have limited acquaintances will highlight your privacy. If you are a person that gives high value to this, then you should consider holding a destination wedding.

Be intimate with your invited family and friends, away from the stressful crowd in your hometown. Destination weddings will set boundaries and limitations you crave in the traditional kind of wedding. 

Related: More Destination Wedding Tips

You can control the guest list

Most destination weddings are held in a foreign place, away from your hometown. With this, you can limit your guests and be intimate with each one of them. Limited guests also mean fewer expenses and the controllable crowd.

Discover New Culture And Destinations

Explore the wonders of your chosen destination, where you can enjoy the sight and learn new things about other cultures—a definite win-win situation for you and your guests. You will have the time of your lives and give yourselves the best intangible souvenir from your wedding.

Bond With Your Guests Through Various Activities

There are a lot of destination weddings celebrated in islands and beach resorts. This comes with multiple activities you can enjoy with your guests and will enable you to create a deeper connection with them. 

The bond that you will share with your partner extends to the special people in your lives. Your wedding will not be a one-day event, but several days of enjoyment and bonding. 

Enables you to save time and money

Contrary to popular belief, planning a destination wedding is more manageable and less stressful than a traditional one. Some resorts offer numerous designed packages that will help you have the best wedding in a beautiful place and inclusive of all the things you need. 

From the things you need before, during and after the ceremony will all be laid out for you. This will save you some time and money, taking you away from the hassle of the nits and bits of the planning process. All you need to do is enjoy your mini-vacation and special day.

Make Your Wedding The Most Memorable

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What is more special than having to share your union of love in front of your close family and friends? Celebrating it in a place that holds an essential part in your relationship. It could be your dream destination, where you met each other or somewhere that makes you feel that your love can conquer everything. 

Saying ‘I do’ matters more when you say it in front of the people you treasure and to your soul mate. Planning a destination wedding can be hectic and includes a lot of pressure especially if you don’t know its basics. But with our help, you can ensure that your dream destination wedding will come true.

Contact us if you need help in making that dream wedding come to life.

I’m Kavonda L. Rogers and I’m a Certified Travel Agent who specializes in Destination Weddings, Honeymoons and Group Travel in Mexico, and the Caribbean.

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5 Things to Know Before Planning a Cruise Wedding

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5 Things to Know Before Planning a Cruise Wedding

Cruise weddings are very underrated, and I think it is a travesty!  With a cruise wedding there are so many options and so many destinations that are not always available when you consider a traditional wedding.  Not to mention cruise weddings are affordable and give you a lot of bang for your buck.  Let’s take a journey down the aisle to destination: cruise wedding!  I know it was cheesy, but I couldn’t resist.

By Kavonda L. Rogers

There are several things you should know before you start planning a cruise wedding.  In this blog post I will focus on the top five things.  This will give you a strong foundation if you decide this type of wedding is right for you. 

Book Your Cruise First

You will need to have your cruise booked and deposited before you can start planning your cruise wedding.  The weddings department will not assist you unless you have a booked cruise.  So, handle that first. If you are overwhelmed by the cruise line options then contact a travel professional (like myself) and they can help you navigate those murky waters. 

Related: 10 First Time Cruise Questions

Know Your Guest List

In the world of a cruise wedding there are two types of guests: sailing and non-sailing.  Sailing guests are guests who will not only attend the wedding but will be sailing with you on the cruise.  Of course, non-sailing guests are guest who will attend your wedding but not be sailing on the cruise.  You are not limited in the amount of sailing guests you can invite but you are limited in the amount of non-sailing guests so keep track of who is on what list. 

Cruise Wedding by Honeymoons & Vacations by Vonda

Be Prepared to Pay Upfront and In Full

Remember the part where I said keep track of your guests.  This is where that part comes into play.  Cruise wedding packages are based on guest count.  Each package includes a base number of guests and if you go over it you will have to pay an additional fee.  After you have chosen your wedding package and given your guest count you will be required to pay that amount in full.  Your wedding will not be booked if you do not pay the full balance. 

Related: International Wedding Information

Cruise Weddings are Quick and to the Point

If you want your wedding to have a lot of glitz and glam then a cruise wedding is not for you.  Cruise ship weddings are simple, elegant and QUICK! There is no playing around on the cruise ship.  Everything will start and stop on time.  There is no waiting for your cousin who is always late: they will miss your wedding.  Cruise weddings are great for the couple who wants to do something special but the glam and the glitz is really not necessary.

Types of Cruise Weddings

There are three types of cruise weddings.  Depending on the cruise line you chose they may have all three choices or just one choice. 

  • Embarkation Wedding– This is the most popular cruise wedding choice. It is the most popular because non-sailing guests can attend this wedding type.  This wedding will take place the day the ship leaves the port (also known as embarkation) a few hours before the ship leaves.  The wedding party is allowed to board the ship early in order to prepare for the wedding. 
  • Sea Day Wedding– This wedding will take place during the cruise on a day that the ship is not at a port (also called sea days). The wedding will take place on selected private areas of the ship.  For obvious reasons only sailing guests can attend this wedding type. 
  • Port Weddings– This type of wedding will take place at a destination during the cruise, other wise known as a port. In this case the wedding will be handled by a local planner in that destination.  The wedding party will be allowed to exit the ship early to travel to the wedding location. 

Related: 6 Things to Always Leave at Home When You Cruise

These are the basics you need to know before starting your cruise wedding planning journey.  Did you have a cruise wedding?  Are you planning a cruise wedding?  I would love to hear about it in the comments.  Most importantly if you need help planning a cruise wedding, I would love to be a part of your team.  Feel free to contact me. 

I’m Kavonda L. Rogers and I’m a Certified Travel Agent who specializes in Destination Weddings, Honeymoons and Group Travel in Mexico, Hawaii and the Caribbean.

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10 Best Honeymoon Destinations

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10 Best Honeymoon Destinations

About to embark on a honeymoon journey? Need some help finding the best honeymoon destination?  Sure, you do?  Planning a wedding is stressful enough and then adding a honeymoon to it takes the stress factor over the moon.  No worries I will share with you some budget friendly destination as well as luxury bucket list destinations.  I’m sure there will be something on the list that fits your needs.  Let’s get started!

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By Kavonda L. Rogers

Jamaica

Jamaica is the home of reggae music and a honeymoon in this wonderful island will not disappoint.  Jamaica is known for its beautiful beaches, amazing local cuisine (jerk chicken!) and waterfalls.  While you are in Jamaica make sure you climb the Dunn River Falls, bobsled in Ochos Rios, and cliff dive at Rick’s Café.  It you aren’t feeling adventurous you can relax on Seven Mile Beach in Negril or listen to a reggae band in Montego Bay.

Cancun/Riviera Maya, Mexico

Best Honeymoon Destinations by Honeymoons by Vonda, honeymoon, honeymoons

This is my favorite part of Mexico because the resorts in this area are just amazing.  Cancun and Riviera Maya are on the northern side of the Yucatan Peninsula.  This area is one of the most popular vacation spots in the world.  While you are in this area make sure you take a chance to snorkel or scuba dive in the wonderfully calm waters, visit the Mayan Ruins, swim in a cenote and gorge on some of the best guacamole I have ever had! 

   

Fiji

Fiji is a bucket list destination and it is also a luxury one.  Fiji is comprised of 300 islands which accounts for it’s amazing shorelines.  While you are in Fiji consider going diving and seeing the unique sea life native to the area.  Also, learn about pearl harvesting and harvest a pearl for yourself.  If you are into surfing Fiji has great waves you can ride so don’t forget your wet suit.

Related: 5 Best Resorts in Mexico

Florida Keys

If you are seeking a honeymoon option that doesn’t require a passport; then the Florida Keys is an amazing option.  The southern tip of Florida is full of activities and options for honeymooners.  While in the Florida Keys take a ride in a glass bottom boat and taste authentic key lime pie.  If you are feeling really willing to take a chance, then go see the crocodiles in the Everglades (but make sure you have a guide). 

Dominican Republic

The Dominican Republic has over 500,000 hotel rooms and it is why it is considered one of the hottest vacation spots in the world.  If you are an adventure traveler this is the perfect destination with its many adventure activities.  Make sure you do a water horseback ride and zipline through the tropical forests.  If you decide to visit during the months of Carnivale you will get two vacations in one with the amazing sights and sounds of this celebration festival. 

St. Lucia

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St. Lucia is a gorgeous island that is nestled around the Pitons Mountains.  It is a luxury honeymoon destination but well worth the cost.  While in St. Lucia visit the Castries Market (make sure you are hungry when you go) and taste all the foods and look at all the handmade goods.  If you want a holistic experience, then take a mud bath at Sulfur Springs and before you leave take a helicopter ride over the Pitons Mountains. 

Maldives

The Maldives is the perfect example of a tropical destination.  The Maldives is another bucket list destination.  The Maldives consists of 1000 islands.  This area is known for its awe-inspiring beaches which pictures don’t do justice.  Over-water bungalows began in the Maldives and are one of the most desired locations in the islands.  While there don’t forget to explore the coral reefs whether via boat or diving. 

Maui, Hawaii

Maui is the second most visited island in Hawaii.  It is, in my opinion, the most romantic of the islands.  You can relax on the beach and have some lazy days while in Maui but that is not the only thing to do in Maui.  You can drive the Road to Hana which is a 65-mile road with some of the world’s most amazing scenery.  If you are into beer, then visit the Maui Brewing Company and take a tasting tour.  Also, do not forget to visit the Honolua Bay and snorkel with the wildlife. 

Related: Maui Official Travel Site

Puerto Rico

This is the only other destination on the list that US citizens can visit without a passport.  If you do not have a passport this is the best honeymoon destination for you.  Puerto Rico is an amazing island in the Caribbean.  If you are a history buff, make sure to visit Old San Juan which is full of history and culture.  The walking tour of Old San Juan is completely worth it.  Take a kayak ride through Mosquito Bay and as the name implies bring some bug repellent.  Also, make sure to taste some of the delicious street food peppered all over the island. 

Bali, Indonesia

Best Honeymoon Destinations by Honeymoons by Vonda, Honeymoon, honeymoons

You may already know that Bali is a bucket list destination.  Bali is the most popular destination in Indonesia and considered by many to be the best honeymoon destination ever.  While in Bali make sure you visit the many active volcanoes and the beautiful coral reefs.  You may also want to make your own jewelry at the many of the jewelry compounds or visit the rice fields.  Bali is a perfect location for Vegans and Vegetarians since most of the diet of Indonesians is plant based.

Related: 10 Things to Do in Bali

Hopefully, now you have a list of the best honeymoon destinations for you and your future spouse. If you have chosen a destination on this list, please let me know in the comments below. Also, if you want more tips and info about all things travel sign up for my newsletter below.


I’m Kavonda L. Rogers and I’m a Certified Travel Agent who specializes in Destination Weddings, Honeymoons and Group Travel in Hawaii, Mexico and the Caribbean.

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5 Things to Know Before Setting Your Destination Wedding Budget

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5 Things to Know Before Setting Your Destination Wedding Budget

I get it you have googled until your fingers are sore and you are still no closer to starting your destination wedding planning.  Every answer you think you have simply leads to another question.  You want to set your destination wedding budget but have no idea where to begin.  Have no fear frazzled bride or groom the Destination Wedding Diva is here.  (I know it was corny, but I couldn’t resist.)  I am going to share with you the 5 Things to Know Before Setting Your Destination Wedding Budget. 

By Kavonda L. Rogers

Narrow Down Your Destination Options

Seems simple right? This seems like a crazy step, but it is a necessary one. I have asked past clients what their choices were for their destination wedding and they tell me Mexico and the Maldives and all points in-between (meaning Jamaica, Hawaii, Aruba etc.).  The problem with these choices is that yes, they are tropical beach locations but that is where the similarity ends.  Aruba, Hawaii and the Maldives are all considered luxury locations while Mexico and Jamaica are more budget friendly.  Narrow your destination down to 2 or 3 locations and be specific.  You want to choose cities or regions if possible.  This way you won’t be as overwhelmed by the options available.

All-Inclusive or Cruise?

Destination Wedding by Honeymoons by Vonda

Whenever I ask my clients this question, and I usually get that moment of “They have cruise weddings?”. Yes, they have cruise wedding but that is for another blog post.  Honestly, both options offer the same thing.  A simple and easy wedding/honeymoon format.  Traditionally, most destination weddings occur at an all-inclusive resort, but cruise weddings are on the rise.  Yet, the cruise option can be a bit more affordable if you are on a tight budget or you are having problems obtaining a passport.   With the number of cruises available it is an option worth considering.

How many guests will you invite?

Whether you chose a cruise wedding or an all-inclusive resort you will need to think about guests. Please note there are just certain people who will not travel (especially out of the country) to a wedding.  Don’t take this personal it’s just how the cookie crumbles.  As the bride and groom, you are not required to pay for their travel (flight/accommodations) but you are required to pay for their place in your wedding package.  This cost will need to be added to your destination wedding budget.  Wedding packages usually account for up to 20 guests.  After that you will need to pay an additional fee per guest.  These fees can range from $35-$125 per guest. 

How much time can you afford to take off?

This is important because many marriage laws and resorts require a minimum stay in order to get married legally in their country. This can be a little as 2 days PRIOR to the wedding and as many as 3 days.  You want to avoid a country or a resort where the marriage laws will require you to exceed the amount of time you can take off from work. 

Are you and your fiancé(e) able to obtain passports?

If you consider these times you will for certain be 5 steps closer to setting a destination wedding budget. Also, if you are seriously considering a destination wedding then make sure to check out the State Department’s website to ensure your wedding will be recognized by the United States government. 

Related: How to Apply for a Passport and Get Approved on the First Try

If you need more Destination Wedding Planning info be sure to get my free download 7 Steps to Plan Your Destination Wedding. It’s free I promise.

If you are already planning a Destination Wedding, please tell me where it will be. I would love to know.


I’m Kavonda L. Rogers and I’m a Certified Travel Agent who specializes in Destination Weddings, Honeymoons and Group Travel in Hawaii and the Caribbean.

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